District News

Media Release

For Immediate Release

Monday, November 20, 2017

New student enrolment priorities and proof of residency requirements in effect for 2018-2019 school year

VICTORIA, BC – With the annual registration and transfer request process set to begin in January, schools are preparing for changes to student enrolment priorities and proof of residency requirements.  After extensive consultation, new student enrolment priorities were approved in June 2017, to come into effect for the 2018-2019 school year.  New proof of residency requirements are also being introduced. 

The new priorities place greater emphasis on catchment students attending their neighbourhood school, while including priority for siblings attending a school together.

New student enrolment priorities now in effect for the 2018/2019 school year:

  1. re-enrolling students
  2. a catchment area sibling
  3. a catchment area child
  4. a non-catchment sibling
  5. a non-catchment child
  6. a non-school district child

The new enrolment priorities apply to new registrations, transfer requests and student transitions between elementary and middle, and middle and secondary school for English and French programs.  The proposed changes differ from the previous priorities in that non-catchment siblings will no longer have priority over new catchment students, and out-of-catchment students transitioning out of elementary and middle school will no longer follow a school pathway giving them priority over catchment students.

In the new year, letters will be sent home from schools to parents of all grade five and eight students. Non-catchment Grade 5s and Grade 8s will have to apply for a transfer during the K-12 Student Transfer Process if they wish to continue on a catchment school pathway that does not align with their current home address. 

Every home address in the Greater Victoria School District is connected to a catchment school. New students register at their catchment school and current students wishing to transfer to a different school must apply at their current school. In addition to proof of school age eligibility and citizenship, new requirements are in place for proof of residential address. 

New proof of residency requirements

Home Owners must provide two of the following:

  • Purchase agreement of home
  • Recent property tax statement
  • Home owner’s insurance
  • Notice of Assessment
  • A purchase agreement (with subject removal and a deposit receipt if a recent purchase)

If a homeowner is able to only produce one of the above, they will be required to also produce two of the following:

  • Canadian bank or credit card statement
  • BC Vehicle registration
  • Income tax statement
  • Insurance documents

Renters must provide:

  • A rental agreement signed by landlord with landlords contact phone number

In addition to the above, two of the following are required:

  • Canadian bank or credit card statement
  • BC Vehicle registration
  • Income tax statement
  • Renter Insurance documents

*Please note, personal information other than address and full name can be redacted for privacy purposes.

Important Upcoming Dates in 2018:

January 8 – 12

Registration for schools of choice (South Park Elementary and Cloverdale Traditional)

January 15 – 19

Early French Immersion (Kindergarten and Grade One) Registration Week

January 29 – February 2

Kindergarten Registration and Kindergarten Transfer Week

Late French Immersion (Grade Six) Registration Week

February 15 – 23

Kindergarten to Grade 12 Transfer Process

Registration open for new Grade One–Grade 12 students for 2018-2019 school year

February 23 by 3 p.m.

Deadline to submit transfer requests.  Must be submitted to catchment school

March 31

Deadline to inform parents of all transfer decisions

Parent Information Nights:

For new registrants to the District, Parent Information nights will occur at S.J. Willis, 923 Topaz Avenue.

November 28, 2017

6:30 p.m.–8:30 p.m.

Early French Immersion (Kindergarten and Grade One) Information night

January 17, 2018

6 p.m. –8:30 p.m.

Welcome to Kindergarten Information night

January 24, 2018

6 p.m.– 8:30 p.m.

Late French Immersion (Grade Six) Information night

Each middle school and high school will also host an information/transition night in the new year.  Visit school websites for dates.

For more information about student registration and transfer process, please visit:  https://www.sd61.bc.ca/parent-student-resources/registration/

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For media inquiries, please contact:

Lisa McPhail

Communications & Community Engagement

Greater Victoria School District #61

Office:  250.475.4103

Cell: 778.679.5049

The Greater Victoria School District is preparing the operating budget for the 2018-2019 school year—and wants to hear from you. Each year, the budget for the upcoming school year starts being prepared now. We are currently in the process of collecting input from members of our learning community to understand the priority areas on which we should be focusing.

Due to growing student enrolment, increased investment and rental income, and utilities cost savings, the District saw a $3.8 million operating surplus from the 2016-2017 school year. This money was allocated to student and school supports and resources in the current school year with $2.3 million being carried forward and applied to the 2018/2019 deficit to help balance the budget.

For surplus allocation details please visit:

www.sd61.bc.ca/news-events/media-releases/title/board-of-education-decides-how-to-spend-surplus-of-nearly-3-8-million/

We are continuously working to improve engagement while strengthening our relationships with the community to offer all students the best possible conditions for success. As part of this, we are working to make our budget information more accessible and easier to understand. Prior to developing the budget for the next school year, we welcome your input to the following questions:

  1. What areas should be given priority in order to support success for all students?
  2. What areas do you feel progress is being made and should be continued?
  3. How do you feel the budget process could be improved for greater public participation and ease of understanding?
  4. Do you have any general comments you would like to add?

Thank you for taking the time to provide your input. A summary of the input received will be presented at the January 15, 2018 Operations Policy and Planning Committee meeting, and posted on the website. The input received will be used to guide decision making for the 2018-2019 budget process.

Operating Budget Snapshot

Please complete and return the questionnaire** to Doreen Hegan , Administrative Assistant, Financial Services Department by November 22, 2017.

**Responses to the questionaire should be done by the PAC, not individual parents, as the form asks for the name of the Partner Group(your School PAC) submitting the form

From time to time PAC executive members express concern about the liability they take on in their PAC role.  Volunteers are covered by the school insurance when volunteering at a school sanctioned event or activity. This applies to being sued if an accident were to happen while volunteering. Another time one be concerned about liability would be when signing equipment rental agreements.  As a best practice, no PAC members should sign rental waivers for school sanctioned, school community events (Such as inflatables or other equipment for a fun fair).  The Staff member on the committee or sponsoring the club/team should be the one to sign such documents or even better the administrator.  Secretary Treasurer Mark Walsh provided this feedback to a similar question a few years ago.

SD61 Volunteer Liability

Parent Advisory Councils (PAC’s) within the Greater Victoria School District may apply for Parent Education Funding to support parent education opportunities.  Each individual PAC may apply for up to $250.  PAC’s may apply together to combine their grant funding request. Requests for funding will be reviewed and evaluated based on the merit of the request, viability of the plan, community impact, identified parent interests, financial need or alignment to school or district goals and initiatives.  Eligible expenses may include but are not limited to, workshop facilitator fees and honorariums; registration fees for parent education events; resources to support parent education; etc.

Applications for funding will be accepted once per year.  The application deadline will be Friday, October 20th, 2017.  Applicants will be advised by October 27th, 2017 of grant funding allocations. 

Download Application Form

 

New student enrolment priorities that place greater emphasis on catchment students attending their neighbourhood school, while including priority for siblings attending a school together at the same time are being recommended by a committee of parents, staff, students and Trustees to the Board of Education this month. 

The proposed student enrolment priorities for introduction in the 2018-2019 school year, are:

  1. re-enrolling students
  2. a catchment area sibling
  3. a catchment area child
  4. a non-catchment sibling
  5. a non-catchment child
  6. a non-school district child

These enrolment priorities would apply to new registrations, transfer requests and student transitions between elementary and middle, and middle and high school for English and French programs.  The proposed changes differ from the current priorities in that non-catchment siblings would no longer have priority over new catchment students. 

Student enrolment priorities within the Greater Victoria School District have not been reviewed in decades. Until recently, declining enrolment had meant most schools could accommodate a family’s choice of schools. However, with growing enrolment in recent years, and an expected 2,000 new students within the next 10 years, space is becoming limited at some schools.  In addition to this, recent provincial changes to class size and composition have recently impacted the availability of space in schools.

Over the past 10 months the Student Registration and Transfer Ad Hoc Committee has reviewed data related to student enrolment, including; catchment and sibling data, transfer requests, space and facilities information, demand for French Immersion and various stakeholder perspectives. The committee updated the Operations Planning and Policy Committee in May 2017, and work has actively continued on consideration of the priorities over the past month. The Board of Education also directed that the committee’s work continue after recommendations to enrolment priorities are made, to review catchment boundaries, French Immersion demand and the potential for reopening schools. 

The recommendations will first be considered by the Operations Policy and Planning Committee on Monday, June 12th and by the Board of Education on Monday, June 26th.  The public is welcome to attend, and the Board of Education welcomes written feedback at

The detailed report is available here: https://www.sd61.bc.ca/wp-content/uploads/sites/91/2017/06/06-12-17-Reg-OPPs-Packup.pdf

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